Enrollment Agreement

Pure Dance Works Enrollment Agreement 

Updated 2/15/20  

  1. Liability Waiver and Release

    1. I understand and acknowledge that my child will be engaging in activities that may result in injury. My child has been cleared by his or her personal physician to take a class or I am choosing without their recommendation to allow my child to participate. Therefore, I hereby release, waive and discharge Pure Dance Works, LLC, its owners and teachers, including any members, employees, agents, representatives and assigns of and from any and every claim, demand, action or right of action of whatever kind or nature, either in law or equity arising from or by reason of any bodily injury, personal injuries known or unknown, personal illness or property damage resulting or to result from participating in class or any other activities at the studio, or other off-site locations.

    2. I voluntarily assume full responsibility for any personal injury, illness, or other loss that may be sustained as a result of the participation in activities at Pure Dance Works. It is my express intent that this Waiver and Release shall bind me, the members of my family, spouse, heirs, assigns and personal representatives. I understand that when classes or events are held off-site, this waiver applies to other locations as well.

  2. Placement The faculty at Pure Dance Works will ensure that students are placed in classes appropriate for their developmental and ability level. Students who are enrolled in a class beyond their ability will be transferred to an appropriate class where they can develop the skills necessary for proper progression.

  3. Studio Rules Students must follow all studio rules as outlined in the Studio Manners document. Students must adhere to class dress code requirements, and will not be admitted to class without proper dress code. Students who do not follow studio regulations may be removed from class and may be dismissed from the studio.

  4. I Will Inform the Studio of Conditions That May Affect The Student In Class I agree to inform the studio of any medical, social, emotional or other condition affecting myself or my child that may relate to participation in class. I will also report any known allergies as well as any custody issues.

  5. Photo/Video/Audio Agreement and Release 

    1. I agree to allow photos and/or videos of my children and myself to be used in promotional material for Pure Dance Works, LLC. 

    2. I understand that security footage (video and audio) may be recorded in the building at any time, and therefore understand that conversations and actions in the studios should not be considered private.

  6. Social Media Policies 

    1. I understand that the studio cannot police and is not responsible for photos, videos, or other content that other parents, students, etc. may post of myself or my children online while attending a class or event. 

    2. I understand that I am responsible for what I post online, and am expected to use common courtesy and good judgment when posting photos, videos or comments of other students and staff at the studio. This includes avoiding slanderous or misleading comments, as well as taking care not to post other students’ private information such as names and locations. 

    3. Choreography is privately owned intellectual property and may not be posted in its entirety online without written permission from the studio's director. 

  7. Studio Correspondence I agree to be responsible for reading studio correspondence and respecting deadlines. I understand that email is the primary form of communication between the studio and parents, and I agree to read all emails in a timely manner and to keep a working email address on my account. I agree to opt-in to email communication.

  8. Returned Check Fee I agree to pay a $20 service charge plus any other applicable bank charges if my bank returns my check.

  9. WEEKLY CLASS ENROLLMENT POLICIES Weekly classes are any classes whose duration is more than one week. 

    1. Enrollment / Annual Placement Fee

      1. New Students When a student enrolls in one or more weekly classes, a non-refundable enrollment fee is required per student at the time of enrollment to secure a spot in class. 

      2. Current Students

        1. Continuing Students A non-refundable annual placement fee will be charged to the card on file each May 1 to reserve your child’s spot in the upcoming school year/fall season that begins in August. 

        2. Withdrawing Students If you do not intend for your child to continue in the fall, you must opt-out of the annual placement fee by requesting and completing an official withdrawal form no later than April 30.

          1. If you decide to re-enroll at a later date, the placement fee will be charged at the time of re-enrollment.

    2. Perpetual Enrollment: Weekly students remain enrolled until such time as they graduate high school, are officially withdrawn or dismissed.

    3. Pro-Rated First Month's Fees When a student enrolls after the first class of the season, an invoice for your pro-rated first month's fee will be provided prior to your first class. This fee must be paid before the student may begin classes.

    4. Super Simple Monthly Class Fees Super simple monthly fees combine typical class-related expenses and package them into consistent budgeted payments that parents can depend on from month to month. 

      1. Dewdrop | Kindermusik Ages 0-4 | The Dewdrop package includes tuition, a studio t-shirt annually, a new Kindermusik Kit each semester, and a celebration Playdate in May. 

      2. Sparkle & Ripple Dance | Ages 3-18 | Dancers will receive tuition, a class leotard or studio t-shirt annually (depending on class dress code), class materials, and the performance package. 

        1. The Performance Package includes:

          1. Performance & rehearsal fees

          2. Performance costume, including accessories and tights if required.

          3. Performance t-shirt

          4. Performance video file 

        2. The Performance Package does not include:

          1. Undergarments needed for modesty, comfort or support

          2. Costume alterations

          3. Dance shoes

          4. Tickets

        3. Performance Package Eligibility:

          1. New students who enroll in school year classes between January 1 and May 31 and summer-only students will not perform during the current calendar year. They will become eligible for the performance package in the spring of the following year. 

    5. Payment Method 

      1. Monthly payments will be charged to the primary card on file on the 1st of each month. All accounts are required to have at least one valid form of payment saved in your secure payment profile. If additional cards are on file, they will be charged if the primary fails.

      2. Super simple monthly class fees may not be paid at the front desk or by mail.

    6. Payment Date | 1st Of Each Month 

      1. Super Simple Monthly Fees are charged to your card on file beginning on the 1st of the month following enrollment and will and recur perpetually on the 1st of every month. 

        1. August 1 - May 1 cover weekly school year classes that begin any month August-May. 

          1. New students enrolling between August 1-31 will pay the $20 enrollment fee at the time of enrollment in order to secure a spot in class.  The first of the ten Super Simple Monthly Fees due in August will be charged to the card on file prior to the first day of class. The second monthly payment for fall season classes will be charged 9/1.

          2. Continuing students (those who were enrolled prior to 8/) 1 will be charged their first Super Simple Monthly Fee for the school year season on 8/1.

        2. June 1  - July 1 cover classes with a June or July start date.

    7. Authorization To Charge My Card I authorize Pure Dance Works, LLC, to charge my card(s) on file for my family’s monthly class payments and any other charges I request to be paid via my card(s) on file. I understand that all enrollment fees and monthly payments are non-refundable once they have been paid. The single exception is in the event that the studio alters the class schedule in such a way that the family schedule no longer allows the student to attend class. A pro-rated refund based on the date of change will be issued.  

    8. Missed Payments If a payment transaction fails, an automated email will notify account holders that their card was unable to be charged. No fees will be charged by your bank or credit card company.

      1. Students may not participate in the performance unless all fees are paid prior to the dress rehearsal date.

      2. Students may not participate in class unless all fees on the account are paid in full within 14 days of the due date. We follow a simple 21-day timeline. In regards to Super Simple Monthly Fees, this timeline follows the days of the month. We also utilize this policy anytime we attempt to collect payment for any product or service other than Super Simple Monthly Fees.
        Day 1
        Super Simple Monthly Fees are auto-charged to your card(s) on file beginning on the 1st of the month. We will always attempt to charge the primary card first, but if it fails, we will try to charge any other cards that may be on the account.
        When a payment transaction fails for any reason, an automated email will notify the account holder that the card was unable to be charged. Account-holders should either add funds to the account or update their payment methods by following the link provided to log in to their Pure Dance Works account. Account-holders may update the payment method as needed with a valid credit or debit card. Ensuring that we can process the payment before Day 7 will avoid late fees and keep the student's enrollment status at full standing. 
        Day 7
        If we have been unable to collect payment on the 7th day, the account will incur a $15 late fee. We will send a personalized email to the account holder with a notice to make payment within seven days to keep the student’s enrollment in full standing. We will continue attempting to charge the card(s) of file.
        Day 14
        If a balance remains on the account, the account will incur a late fee equal to 10% of the total balance, the student's enrollment status will be paused. The student may not attend class until full the account is paid in full.
        We will send a personal email to the account holder with this information and an invitation to make payment within seven days to reactivate the student’s enrollment. We will continue to attempt to complete the transaction by charging the card(s) on file.
        Day 20
        If a balance remains on the account, a reminder email will be sent to the account holder to make payment within 24 hours to avoid having the student's enrollment withdrawn. We will attempt to charge the card(s) on file again. If full payment is received, we will reinstate the student’s active enrollment status.
        Day 21
        If a balance remains on the account, the student's enrollment will be withdrawn, and the account payment plan will be suspended.  At this point, a new student may claim the withdrawn student's spot in the class. We will send a personal email to the account holder with this information along with an invitation to make the full payment to reinstate the student’s full enrollment status immediately upon receipt.
        Make-Up Classes For Paused Enrollments
        If a student misses class due to a paused enrollment, once the balance has been taken care of,  the parent may schedule make-up classes by following the regular make-up class policy. 

    9. Make-Up Policy 

      1. Make-Up Class Definition Make-up classes are available for weekly group classes. They are held in ongoing weekly group classes that correspond directly to the student’s own class or are similar (eg: a Beginning Jazz student may make up in Beginning/Intermediate Jazz). Make-up classes are not available for private lessons or classes that do not meet weekly. 

      2. Optional Make-Up Classes For Occasional Absences Students who miss class for any personal reason (illness, vacation, school functions, etc.), may schedule an optional, complimentary make-up class up to 9 times per calendar year. Additional make-up classes beyond 9 will be charged at the current trial class rate. 

      3. Studio Cancelled Classes If the studio cancels a class due to weather or a “one day holiday,” students in the affected classes will be allotted one additional complimentary make-up class per closure. Our “one day holidays” are Labor Day, Halloween, and Thanksgiving. The weeks of Christmas and Spring Break are not included in the 36-week term and therefore are not eligible to be scheduled as make-up classes. 

      4. Required Make Up Classes For Excessive Absences

        1. If a student misses more than two consecutive classes, s/he may be required to take a complimentary make-up class if available, or a private catch up class at the current private lesson rate, for each consecutive class missed beyond two in order to continue in the class. 

        2. If a student has excessive consecutive or random absences that have caused him or her to fall behind the class, the teacher may require private catch up lessons at the current private lesson rate in order to continue in the class and/or perform the Spring Production. This policy holds year-round, but is especially utilized February - May when classes are rehearsing for the Spring Production. 

      5. Schedule In Advance Make-up classes must be scheduled in advance, either on the “Schedule a Make-Up” page of the website or by contacting the studio office. 

      6. Limited Availability Make up class spots are available on a first-come, first-serve basis and do not have guaranteed availability. In the event that no make-up spots are available or do not fit the student’s personal availability, parents may opt to schedule a private catch up class at the current private lesson rate. 

      7. Make-Up Class Expiration 

        1. Make-up classes expire one month following the end of the season in which the class is held. 

        2. Make-up classes are only open to currently enrolled students, so taking a make-up in a new season requires enrollment in that season. For example, if a student is enrolled for the fall/school year season which ends in May, make-up class options will expire in June exactly one month after the last May class date. The student must be enrolled in summer/June classes in order to take advantage of make-up classes in June. 

    10. Prolonged Travel, Injury or Illness

      1. Holding Your Spot In the event that a  student will miss a series of four or more consecutive classes due to a prolonged trip, injury, illness, or other life events, we will hold the student’s spot in class as long as the monthly payments may continue to be charged during the student’s absence. When the student returns, they may take regular make-up classes equal to the number of classes that they missed at no additional charge. The teacher or director may determine, however, that the student needs private catch-up lessons at the current private lesson rate in order to be fully prepared for performance. Students refusing required private catch-up classes may forfeit their spot in the performance and all related fees. 

      2. Pausing Monthly Fees If a student with a foreseen prolonged absence of four or more consecutive classes plans to return as soon as possible, you may put a pause on your monthly payments. If your child was enrolled by 12/31 and therefore will perform in May, there will be a catch-up fee assessed for the non-tuition portion of the monthly class fee when the student returns to class. The student’s spot is not guaranteed, however; the class could reach capacity before the student’s return. No refunds will be given for payments made to date. If the spot is still open, the student may re-enroll, but will not be eligible for free make up classes for the time period s/he was absent. Private catch up lessons at the current private lesson rate may be required to prepare the student for performance. Students refusing required private catch-up classes may forfeit their spot in the performance and all related fees.

    11. Performance Participation 

      1. Performance Requirement A public performance is produced by the studio at an off-site venue in May. All students enrolled as of December 31 will participate in the performance. No refunds will be issued if a student does not perform. Student accounts must be paid in full through the final May 1 payment to participate in the performance. 

      2. Late Enrollments Students enrolling on or after January 1 will not participate in the performance until the following calendar year, but will still participate fully in class.

      3. Multiple Shows May Be Required 

        1. Intermediate/Advanced classes may be required to perform in multiple shows.

        2. Families With Multiple Enrollments Students in multiple classes and/or siblings may perform in multiple shows. Every effort is made to place students in multiple classes and/or siblings in the same performance. It is logistically impossible, however, to do this in every instance.

      4. Roles Students may be cast in a unique role in the performance. This may require additional rehearsals and the necessity of performing in additional show(s). It will not require any additional cost for rehearsals or costume needs.

      5. Absences in April & May Students who are absent or unable to participate in class more than once during April and May will need to arrange a private catch-up lesson at the current private lesson rate, or they may need to be removed from the performance. This will be determined on a case-by-case basis, and every effort will be made by the studio to keep the student in the performance. Students who are unable to perform will receive two tickets to the performance, and no refunds will be issued.

      6. Rehearsal Requirements Students must attend an in-studio rehearsal and a dress rehearsal at the performance venue. Failure to participate in these mandatory rehearsals may cause students to be removed from the performance with no refunds. One missing student can disrupt these vital rehearsals for an entire class or even the entire cast.

    12. Priority Class Selection Forms A perk of enrollment is Priority Placement in upcoming classes. Hassle-free  Priority Class Selection Forms allow you to reserve your child’s spot.

      1. School Year Splash Classes This section applies to Splash classes that occur during the school year only. There is no requirement to opt-in or opt-out. 

        1. Opt-In: Parents may register by returning their signed Splash Priority Class Selection Form to the front desk. Your card on file will be charged for the price of the class on the date it is received in order to secure your child’s spot. You may also register and pay for Splash Classes online.

        2. Opt-Out: If you do not return the selection form, we will assume your child is not participating in the Splash Class. We will not hold a spot for him or her and you will not be charged. 

      2. Summer Classes Priority Class Selection Forms allow parents to reserve their child’s spot for summer in both weekly and Splash classes. We will not place your child in any summer option until you indicate your choices, but you must Opt-In or Pause for summer.  

        1. Opt-In: Return your signed Summer Priority Class Selection Form to the desk by 5/30, and we will reserve a spot for your child in the option(s) of your choice. Availability is first-come, first-serve. Early bird pricing and inclusions are only available until 5/30. You may also select summer classes and camps online.

        2. Summer Pause: If you wish to pause your enrollment for the summer, you must request and complete the Summer Enrollment Pause Form no later than 5/30.  Super Simple Monthly Fees will be charged on June 1 and July 1 unless you pause summer enrollment prior to May 30. 

      3. Fall Season / School Year Classes Individual Placement Cards (IPC’s) provided in the spring inform students of their class placement for the fall season. Students are placed in and guaranteed a spot in the recommended class(es); we are holding their spot for them and therefore other students may not enroll in this spot. You must confirm your class selections or withdraw from Fall classes. A lack of action will result in non-refundable fees.

        1. Confirm: Parents may accept the class(es) in which their child has a reserved spot OR choose alternate classes. Simply return your completed IPC to the desk. You may also select your classes online. Please confirm by 4/30. We will assume that anyone who has not responded by 4/30 is planning to take the recommended fall classes.

        2. Withdraw: 

          1. If your child will not be continuing in the fall, you must request and submit a withdrawal form prior to 4/30 to avoid the non-refundable $20 annual placement fee charged on 5/1. 

          2. If you decide to withdraw after 4/30, please do so as soon as possible in order to release your child’s spot to another student. Non-refundable Super Simple Monthly Fees for anyone who has not withdrawn, and is therefore enrolled in Fall classes, will be charged on 8/1.

    13. Withdrawals Parents may withdraw students from classes at any time by requesting and completing the official withdrawal form. Withdrawal forms are sent via email. 

      1. No further monthly payments will be charged to the card on file beyond the date the withdrawal form is completed.

      2. Once the withdrawal form has been completed, the student will be unenrolled as of the last day of the current month. Students may continue to take class through the remainder of the month if desired.

      3. No refunds will be issued for any monthly payments made to date. 

  10. SPLASH CLASS REGISTRATION POLICIES Splash classes are any class whose duration is one day to one week. There is no enrollment fee and students are not perpetually enrolled at Pure Dance Works.

    1. Payments 

      1.  Splash classes priced at $30 or less must be paid in full at the time of registration to secure your child’s spot. 

      2. Splash classes priced over $30 require a $30 deposit at the time of registration to secure your child’s spot. The balance due will be charged to your card on file on 6/1 for classes with a June start date and on 7/1 for classes with a July start date. You may make payments online or in-person in any amount up until the payment due date. This section applies to NEW students only. 

    2. Cancellations If you need to cancel your Splash Class registration 8 days or more prior to the start date, you may contact the office for a full refund, including your deposit amount and any additional payments made to date. Cancellations for Splash classes made 7 days or less from the class start date will not be refunded but will result in a 75% tuition credit that may be used towards future classes. 

  11. PRIVATE LESSONS 

    1. Private lessons may be arranged through the office in conjunction with a Pure Dance Works instructor.

    2. All private students must create an account with the studio via the website.

    3. One time lessons may be paid at the front desk prior to the lesson. Ongoing lessons lasting 4 or more consecutive weeks will be automatically charged to a card securely saved in the student’s account, one month in advance. Payments must be made directly to the studio only. 

    4. Private lesson students do not participate in the annual performance.

    5. All private lessons initiated through Pure Dance Works will remain under contract with the studio as long as the teacher is employed by Pure Dance Works and for the duration of his or her non-compete agreement.

  12. PERPETUAL AGREEMENT TO TERMS & CONDITIONS Your agreement to this document is perpetual as long as your child is enrolled in classes at Pure Dance Works. Enrollment is perpetual until the student completes their senior year of high school, or is withdrawn or dismissed. This agreement remains in effect for all future classes, regardless of the enrollment method. To cancel your agreement to this document and all future updated versions, you must submit an official withdrawal form and remove the students on your account from all classes at Pure Dance Works. 

  13. CONCLUSION   

    1. I understand that Pure Dance Works, LLC may change these policies at any time without notice. Any changes will be sent via email to all parents of enrolled students. The current version can always be accessed in the private Parent Portal portion of the website.

    2. I expressly agree that this Waiver and Release, as well as the other Terms and Conditions contained herein, are intended to be as broad and inclusive as permitted by the laws of the State of Indiana, and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding the stricken provision, continue in full force and effect.

    3. I understand that by enrolling in any class, I am perpetually committed to this Enrollment Agreement until such time that my child(ren) graduate, are withdrawn or dismissed.

PLEASE SAVE A COPY OF THIS AGREEMENT FOR YOUR REFERENCE, AND/OR NOTE THAT THE CURRENT ENROLLMENT AGREEMENT CAN BE FOUND ON THE PARENT PORTAL AT WWW.PUREDANCEWORKS.COM